Self-Managed Condo Software That Actually Reduces Work

Self-managed condos are nimble. But without a licensed property manager, volunteer boards carry the load: compliance, vendor coordination, preventative maintenance, capital projects, and the never-ending hunt for past emails. The risk isn’t bad intent; it’s lost context. When directors change, knowledge leaves with them.

Managemate is a shared workspace designed for condo boards and their support teams. Instead of scattered inboxes and spreadsheets, directors work in one place. This allows work to continue smoothly through board turnover, and decisions are easier to make.

Why self-managed communities struggle

• Continuity: New directors inherit half-finished tasks and scattered records.
• Compliance & maintenance: Statutory deadlines and preventative tasks live in people’s heads (or in one person’s inbox).
• Project execution: Reserve-fund work touches many vendors and documents. These records are easy to lose and the work is hard to sequence.
• Signal vs. noise: Boards need a single source of truth, not more update emails.

A workspace—not another inbox

 Managemate brings process, records, and projects together where the board actually works.

1) Central calendar & annual planner

 We configure your recurring weekly, monthly, and annual obligations including AGMs, budgets, audits, inspections, notices, maintenance cycles, so they surface at the right time with reminders. Preventative maintenance and statutory deadlines stop being “tribal knowledge.”

2) Organized records with context

 Minutes, contracts, warranties, proposals, correspondence, all organized by date, topic, and vendor with customizable tags. Need the history on a roof repair or elevator service? View the timeline and see what happened, when, and by whom, without digging through old emails.

3) Project management for reserve-fund work

 Plan and track capital projects from planning → scoping → completion. Keep vendors, timelines, and documents connected in one place so boards can control cost, quality, and sequencing.

4) Automatic visibility, without more email

 Layered on top are automated daily/weekly digests and a live monthly board report. Directors see what matters on a regular cadence, without asking for updates or chasing attachments.

What “good” looks like with Managemate

• Fewer emails, faster decisions: Discussions happen in context, tied to tasks and documents.
• On-time compliance &     maintenance: Recurring tasks with reminders eliminate “we forgot.”
• Clear vendor history: Every contract, warranty, and update is easy to find.
• Project clarity: Reserve-fund projects move from idea to completion with accountability.
• Board confidence: Directors know what’s done, what’s next, and who’s on point.
• Fast start: our onboarding in plain language

 We’ll configure your annual planner, import and organize key records, and train your administrators or volunteer coordinators to run operations inside Managemate from day one. Most boards see near-immediate wins from the central calendar, timely reminders, automated digests, and a single source of truth everyone can rely on.

Who this is for

• Self-managed or limited-service condos that want continuity across director changes.
• Small corporations where email and spreadsheets have become the operating system.
• Larger corporations with single or multiple member management teams, who need help organizing their work among themselves, plus keeping their boards organized.

 Boards that value transparency and want less time chasing information nd more time making good decisions.

Ready to see it?

 If you’re a director or admin supporting a self-managed condo, book a 20-minute walkthrough and see how Managemate replaces inbox chaos with a simple, durable workspace.